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Administrative Assistant II (340-1)
Job Description
Administrative Assistant II
Sirius Staffing is seeking an Administrative Assistant II for a 12-month onsite contract opportunity in Beaumont, Texas. This position will provide administrative, clerical, records-management, and operational support to warehouse personnel, Field Storekeepers, drivers, and facility leadership.
Location and Schedule
Location: Beaumont, TX
Schedule: Monday–Friday, 7:00 a.m.–4:00 p.m., with a one-hour lunch
Work Arrangement: 100% onsite
Duration: 12-month contract
Hours: 40 hours per week
Schedule: Monday–Friday, 7:00 a.m.–4:00 p.m., with a one-hour lunch
Work Arrangement: 100% onsite
Duration: 12-month contract
Hours: 40 hours per week
The ideal candidate will be highly organized, detail-oriented, and comfortable managing shipping documents, purchase orders, inventory records, work orders, meeting materials, and general office responsibilities within an operations or warehouse environment.
Responsibilities
- File daily purchase orders on the SharePoint site.
- Upload shipping paperwork to SharePoint.
- Organize shipping documents for drivers.
- Maintain records for Field Storekeepers, including inspections, cycle counts, backhaul paperwork, and environmental inspections.
- Confirm material picks and process material movements in Command.
- Enter and maintain data in Microsoft Excel.
- Prepare reports and coordinate meals for monthly safety meetings.
- Record meeting minutes and take detailed notes.
- Order and maintain office supplies.
- Place facility and unit work orders.
- File warehouse and storeroom inspection documentation.
- Maintain warehouse and storeroom cycle-count records.
- Assist with tasks in Maximo.
- Help coordinate employee events, including snacks, meals, games, decorations, and sign-in sheets.
- Order meals, snacks, and beverages during storm-response operations.
- Manage calendars, meetings, and travel arrangements.
- Prepare reports, presentations, correspondence, and other business documents.
- Maintain electronic and physical filing systems.
- Respond to internal and external inquiries.
- Assist with expense reports and basic budgeting activities.
- Provide general administrative support to operations teams and leadership.
Qualifications
- High school diploma or GED required.
- Associate degree preferred.
- At least 2–4 years of administrative, clerical, or office-support experience.
- Strong organizational, communication, and time-management skills.
- Proficiency with Microsoft Excel and standard office software.
- Experience maintaining records and electronic filing systems.
- Strong attention to detail and data accuracy.
- Ability to work onsite Monday through Friday from 7:00 a.m.–4:00 p.m.
Preferred Experience
- SharePoint
- Maximo
- Command or another inventory-management system
- Purchase orders and shipping documentation
- Facility or maintenance work orders
- Warehouse, storeroom, logistics, utilities, manufacturing, or industrial operations
- Inventory records, cycle counts, and inspection documentation
- Meeting minutes and safety-meeting preparation
Employment is contingent upon successful completion of a background check, drug screen, education verification, and employment verification.
Sirius Staffing is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by federal, state, or local law.
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About Beaumont, TX
Ready to embark on an exciting career journey in beautiful Beaumont, Texas? This vibrant region, nestled in the heart of Southeast Texas, offers a unique blend of rich history, picturesque landscapes, and endless growth opportunities. Imagine working in the shadows of the stunning Spindletop-Gladys City Boomtown Museum or enjoying a delicious plate of classic Texan BBQ at one of the local eateries. Explore the thriving arts scene at the Art Museum of Southeast Texas or catch a show at the historic Jefferson Theatre. With easy access to outdoor adventures at the Big Thicket National Preserve and the bustling Beaumont Botanical Gardens, this area is a perfect mix of culture and charm. Start your job search today and discover why Beaumont is the ideal place to kickstart your career!