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Administrative Assistant
Job Description
Sirius Staffing is seeking an Administrative Assistant for a contract position in Houston, TX.
Pay:$30.66/ hour
Schedule: M-F (10 hours per day)
Summary :
Provide proactive administrative support to one or more leaders with a high degree of independence, initiative, discretion, accuracy, and attention to detail
Job Responsibilities:
- Manage leader calendar(s) and inbox, anticipate needs, prioritize requests, and resolve scheduling conflicts across multiple stakeholders and time zones.
- Schedule, coordinate, and support meetings (in-person and virtual), including agendas/materials, logistics, room/technology setup, and follow-up actions.
- Manage organizational distribution lists, communications, sharepoints, seating charts and other team management tasks.
- Coordinate complex travel logistics (domestic/international), including itineraries, visas/passports as needed, and related communications.
- Track, gather, and reconcile travel and business expenses; prepare and submit timely, accurate expense reports in accordance with company policy.
- Prepare, format, and proofread correspondence, reports, presentations, and other documents using Microsoft Office tools and enterprise systems (e.g., iPASS, CTREX, SharePoint as applicable).
- Handle highly sensitive and/or confidential information; maintain strict confidentiality and appropriate records management.
- Represent the leader’s office professionally to internal partners and external organizations; route inquiries and connect stakeholders to the right resources.
- Support small projects and special requests, including basic data gathering and simple analysis; track actions to closure.
- Identify opportunities to improve administrative processes; apply best practices and support the broader administrative network. Uses digital productivity tools to improve efficiency
Required Skills/Experience:
- 0-2 years’ experience preferred
- Strong computer skills required- Demonstrated proficiency in the Microsoft Office Suite (Word, PowerPoint, Excel, Teams and Outlook) and SharePoint.
- Experience supporting multiple leaders or complex organizations
- Familiarity with Workday, CTREX, or similar enterprise systems
- Experience coordinating travel and expense reporting in a corporate environment
- Strong customer service mindset and collaborative working style.
Education:
- High school diploma or GED required.
Sirius Staffing. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to characteristics such as race, color, national origin, religion, gender, age, marital status, disability, veteran status, citizenship status, sexual orientation, gender identity, or any other status protected by law.
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