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Administrative Assistant
Job Description
Sirius Staffing is seeking an Administrative Assistant to provide administrative, clerical, and data management support in Jackson, MS.
Summary: This position is responsible for accurately entering, updating, and maintaining information within company systems and databases while supporting day-to-day office operations. The ideal candidate will be highly organized, detail-oriented, and comfortable managing multiple administrative responsibilities while maintaining accurate and confidential records.
Key Responsibilities
- Enter, update, verify, and maintain large volumes of data within company systems and databases.
- Perform data validation and quality checks to ensure information is complete and accurate.
- Identify and resolve routine data discrepancies, errors, and missing information.
- Maintain data integrity and organized electronic and physical records.
- Assist with preparing reports, spreadsheets, and other business documentation.
- Answer incoming phone calls and route callers to the appropriate person or department.
- Greet visitors professionally and direct them appropriately.
- Schedule meetings, appointments, conference rooms, and other business activities.
- Prepare meeting agendas, take meeting minutes, and distribute information as needed.
- File and maintain physical and electronic documents within the appropriate systems.
- Create, edit, format, and proofread documents, spreadsheets, reports, and correspondence.
- Scan, copy, print, organize, and distribute paperwork and other documentation.
- Coordinate small events, employee trainings, meetings, and team activities.
- Provide general administrative and clerical support to departments and team members.
- Maintain confidentiality when handling sensitive company, employee, or business information.
- Perform additional administrative duties and special projects as assigned.
Qualifications
- High school diploma or GED required; Associate degree preferred.
- 2–4+ years of data entry, administrative, clerical, or related experience.
- Strong data-entry skills with a high level of accuracy and attention to detail.
- Strong organizational and time-management skills.
- Ability to manage multiple priorities and meet deadlines.
- Experience creating and maintaining electronic and physical records.
- Proficiency with Microsoft Office, including Word, Excel, and Outlook.
- Strong written and verbal communication skills.
- Professional customer service and telephone etiquette.
- Ability to work independently and collaboratively within a team environment.
Sirius Staffing is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, gender, age, marital status, disability, veteran status, citizenship status, sexual orientation, gender identity, or any other status protected by law.
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About Jackson, MS
Ready to embark on a new career adventure in vibrant Jackson, Mississippi? This charming city offers not only job opportunities but also a rich cultural scene, with landmarks like the Mississippi Museum of Art, Thalia Mara Hall, and the Fondren District's eclectic cuisine and art galleries. Jackson is a hub of growth and innovation, making it an ideal location for professionals looking to thrive. Consider joining us in exploring the job listings in this dynamic area and unlock the door to endless possibilities for your career!