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Administrative Assistant

Pascagoula, MS 39581

Posted: 11/29/2023 Job Category: Safety Job Number: KG82084701120

Job Description

Sirius Staffing is seeking candidates for an Administrative Assistant opportunity working on-site in Pascagoula, MS. Please see additional details below!
9/80 schedule 
Hours 6:30-4:00 Mon-Thurs
6:30-3:00 every other Friday 

  • Manage Chemical Entry into ProSteward, Access database, and SDSs
  • CHESM database entry and dashboard management
  • Work with L&D on compliance training calendar and requirements as well as documentation/records retention
  • Management of Sphera Essential Compliance Tasks
  • Assistance with Process Map entries for OH
  • System Admin for new RegScan system
  • System Admin support for new Electronic Permit to Work (ePTW)
  • Updates and posting to webpages as needed
  • Manage Boot vouchers
  • Maintain contractor H&S contacts and information list
  • Assist with managing contact lists for communications and other additional admin duties during turnarounds
  • Backup support for RI-001, Refinery Instruction Process
  • Printouts when needed (e.g., IIR Matrix)
  • Ordering lunches, supplies, and coffee
  • Work with IT to update HSE KR forms or create new forms
  • Back up to Emergency Services admin during hurricane season
  • Logistics for new hire support and onboarding
  • Potential Large-scale Project: HSE O-Drive clean-up for a move to SharePoint
Required Qualifications: 
  • High School diploma or equivalent 
  • 3 + years of experience in administrative experience. 
  • Proficient in Microsoft Office applications including Excel, Word, PowerPoint, Teams, and SharePoint. 
  • Effective written and verbal communication skills 
  • Ability to build relationships and align on priorities through utilizing interpersonal skills 
  • Produce high-quality work by anticipating deadlines and needs and following through to completion. 
  • Works well with minimal supervision, a self-starter. 
Sirius Staffing is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to characteristics such as race, color, national origin, religion, gender, age, marital status, disability, veteran status, citizenship status, sexual orientation, gender identity, or any other status protected by law. 

Meet Your Recruiter

Bailee Stevens

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