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Administrative Assistant

Pascagoula, MS 39581

Posted: 05/07/2024 Job Category: Safety Job Number: KG277223457

Job Description

Sirius Staffing is seeking an Administrative Assistant position for a long-term contract with Pascagoula, MS.
 
Schedule: Four x (10-hour shifts)
 
Responsibilities 
  • Manage the entry of chemicals into ProSteward, Access database, and SDSs.
  • Handle CHESM database entry and dashboard management.
  • Collaborate with Learning and Development (L&D) on compliance training calendar, requirements, and documentation/records retention.
  • Oversee the management of Sphera Essential Compliance Tasks.
  • Assist with Process Map entries for Occupational Health (OH).
  • Act as the System Administrator for the new RegScan system.
  • Provide System Admin support for the new Electronic Permit to Work (ePTW) system.
  • Update and post content to web pages as required.
  • Manage boot vouchers for employees.
  • Maintain contractor Health and Safety (H&S) contacts and information list.
  • Assist in managing contact lists for communications and perform additional administrative duties during turnarounds.
  • Serve as backup support for RI-001, Refinery Instruction Process.
  • Act as the backup administrator for letters.
  • Print necessary documents when needed, such as the IIR Matrix.
  • Handle the ordering of lunches, supplies, and coffee.
  • Work with the IT department to update HSE KR forms or create new forms.
  • Serve as backup to Emergency Services admin during hurricane season.
  • Coordinate logistics for new hire support and onboarding.
  • Potentially lead a large-scale project: HSE O-Drive clean-up for the move to SharePoint.
 
Qualifications: 
  • High School diploma or equivalent.
  • Minimum of 3 years of administrative experience.
  • Proficiency in Microsoft Office applications, including Excel, Word, PowerPoint, Teams, and SharePoint.
  • Strong written and verbal communication skills.
  • Ability to build relationships and align priorities through effective interpersonal skills.
  • Capable of producing high-quality work by anticipating deadlines and needs and following through to completion.
  • Able to work well with minimal supervision and demonstrate initiative as a self-starter. 
Preferred Qualifications: 
  • Associate degree 
  • Critical thinking, evaluation, and analytical skills 
 
Sirius Technical Services Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to characteristics such as race, color, national origin, religion, gender, age, marital status, disability, veteran status, citizenship status, sexual orientation, gender identity, or any other status protected by law.

Meet Your Recruiter

Kalah Ward
Technical Recruiter

Kalah Ward is an experienced Technical Recruiter with a passion for helping others and building relationships. Her recruiting experience lies in various industries such as Healthcare, Logistics, Engineering, and General Administration. Over the past few years, she has grown in full-life cycle recruiting, strategic sourcing, maintaining a strong social media presence, and managing client accounts.

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About Pascagoula, MS

Ready to take the next step in your career? Explore our job opportunities in and around Pascagoula, Mississippi. Nestled along the beautiful Gulf Coast, Pascagoula boasts a vibrant community with endless opportunities for personal and professional growth. Enjoy stunning views of the Mississippi Sound, indulge in delicious southern cuisine at local eateries like Scranton's Restaurant, or immerse yourself in the rich art scene at the Walter Anderson Museum of Art. With close proximity to prime outdoor spots like Gulf Islands National Seashore and Shepard State Park, Pascagoula offers the perfect blend of work and play. Discover your next career adventure in this charming coastal town – apply now!