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Sirius Staffing
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Bailee Stevens
Administrative Assistant
Job Description
Sirius Staffing is seeking a Turnaround Administrative Assistant to work a 2-month contract in Pascagoula, MS. This position will be required to work extensive hours during turnarounds.
Rate: 17hr.
Below is the schedule for turnaround time and non-turnaround time.
Non-Turnaround schedule: -6 am – 4:30 pm M-Th. Turnaround Schedule: - 6/1 rotational schedule. –
During turnaround execution worker will either be assigned the day shift from approx. 6 am – 6 pm, 6 days/week, or the night shift from approx. 6 pm – 6 am, 6 days/week. Must be able to work day and night shifts.
Job Responsibilities:
• Provides general administrative support, including coordinating meetings and appointments, e-mails, calendar management, reports generation, presentations, event/meeting planning coordination, invoice tracking and order office supplies, file maintenance, catering, etc.
• File and retrieve corporate documents (such as work orders), records, and reports.
• Prepare responses to correspondence containing routing inquiries (such as Requests for Information (RFIs))
• Creates, maintains, and updates department SharePoint and Microsoft Team’s site.
• Special projects, as needed (such as performing routine duties for Turnaround Team Leads as directed)
• Acts as back-up for other Administrative Assistants, as needed.
• Maintains headcounts of personnel supporting the Turnaround in the event of evacuations.
• Document control and distribution as needed to maintain an efficient turnaround environment.
Required Skills/Experience:
• 0-2 years’ experience preferred.
• Strong computer skills required- Demonstrated proficiency in the Microsoft Office Suite (Word, PowerPoint, Excel, Teams, and Outlook) and SharePoint.
• Strong communication skills. Ability to communicate clearly and professionally to a global team both internally and externally in a clear, concise, and effective manner.
• Ability to plan, balance, and multi-task job responsibilities based on business needs; approach work proactively to maintain high accomplishment.
• Punctual, dependable, and able to work with minimum supervision.
• Strong interpersonal skills.
• This person should be able to work independently and be flexible with the day-to-day changes of work priority.
• Computer Programs: o Microsoft Suite – Emphasis on Excel, SharePoint/OneDrive, Teams (meetings and sharing files/folders) and Outlook (or similar email/calendar app). They should also be able to use Word and PowerPoint.
• Adobe Acrobat – Creating, Editing, and Combining PDF Preferred Skills/Experience:
• Salesforce - Primary System of Record, so we will need someone who has strong skills in maintaining databases/data entry.
Education: • High school diploma or GED required.
Sirius Staffing is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to characteristics such as race, color, national origin, religion, gender, age, marital status, disability, veteran status, citizenship status, sexual orientation, gender identity, or any other status protected by law.
Meet Your Recruiter
Bailee Stevens
Recruiting Manager
Bailee Stevens is a recruiter bringing a wealth of experience and a genuine passion for building relationships and helping talent find career opportunities. With 14 years’ experience in the industry, she has learned the importance of finding the perfect fit for both candidates and clients. Bailee takes pride in effectively communicating and making a meaningful impact on people’s careers and lives. She has expertise in working in many different industries from Manufacturing, Industrial, Energy, Aviation, Oil and Gas, Automotive, Government, Marine/Shipbuilding, and more. Bailee has been successful in recruiting talent for many different types of positions such as Professional, IT, Logistics, Procurement, Finance/Accounting, Administrative, Light Industrial, Engineering, Healthcare roles, and more.
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About Pascagoula, MS
Ready to take the next step in your career? Explore our job opportunities in and around Pascagoula, Mississippi. Nestled along the beautiful Gulf Coast, Pascagoula boasts a vibrant community with endless opportunities for personal and professional growth. Enjoy stunning views of the Mississippi Sound, indulge in delicious southern cuisine at local eateries like Scranton's Restaurant, or immerse yourself in the rich art scene at the Walter Anderson Museum of Art. With close proximity to prime outdoor spots like Gulf Islands National Seashore and Shepard State Park, Pascagoula offers the perfect blend of work and play. Discover your next career adventure in this charming coastal town – apply now!
