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Administrative Assistant

Pascagoula, MS 39581

Posted: 04/24/2023 Job Category: Administrative Job Number: KG992132324

Job Description

Sirius Staffing is seeking a part-time (20 hours per week) Administrative Assistant for a temporary opportunity in the Pascagoula, MS, area.   The position has some flexibility to work from home. 
 
Skills/Qualifications: 
  • Excellent organization skills and ability to prioritize/make decisions (understand trade-offs, etc) with minimal supervision after work direction is provided.
  • Ability to multitask and execute/complete tasks in a timely and efficient manner
  • Strong verbal and written communications skills coupled with effective and friendly interfacing skills 
  • Experience and fluency in MS 365 programs (i.e. Outlook, Teams, ppt, Excel, Word, OneDrive) 
  • Able to represent the company with high professionalism and integrity; able to handle sensitive materials and maintain confidentiality at all times.
  • Prefer flexibility to support at night if necessary (i.e. 8 pm - 10 pm to liaison with International Products 1 or 2 nights/week).  Core hours likely 8-12 am, but flexible.
  • Hours may increase, commensurating with ability  
 
 Responsibilities:
  1. TEA expense reports
    1. Draft monthly TEA report for the manager.
    2. Draft TEA reports for the manager  direct reports depending on bandwidth and system constraints (as they use various International Products CTREX systems)
  2. Travel booking for the manager.
    1. Support travel reservations for trips where CWT must be used (countries with security/country manager approvals)
    2. Coordinate approvals from global security, country manager, etc
    3. Coordinate Visas for entry 
  3. Obtain letter of invitation, if needed
  4. Apply and submit all necessary forms/docs
    1. Manage travel itinerary changes with CWT as needed
  1. Meeting coordination
    1. Schedule meetings for BX team, which may have 5+ time zones on MS Teams
  1. Many include counterparties, so communications must be formal and professional
    1. Book in person meeting rooms (will provide admin contacts for Singapore/Dubai/London who may support if can’t manage through system)
    2. Manage blocked hotel room bookings for the manager and team, as necessary
  2. E.g. the Dubai EAMESA LT + 1 mtg required each of us to fill out form with payment info to manage blocked room bookings vs using CTREX
  1. Manage execution/signatory for hard copy agreements
    1. Receive, print, managing signing, send hard copies of agreements 
  2. Support Alice and team on other administrative duties
  3. Organization of Teams/SharePt
    1. Clean up of files and file naming conventions as needed
  4. Support power point presentation development by setting up template, adding formats/photos
  5. Analytical support
    1. Basic data entry and analysis 
 
 
Sirius Staffing Inc. is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to characteristics such as race, color, national origin, religion, gender, age, marital status, disability, veteran status, citizenship status, sexual orientation, gender identity, or any other status protected by law.
 

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Kalah Ward

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