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Administrative Assistant

Pascagoula, MS 39581

Posted: 08/10/2023 Job Category: Administrative Job Number: KG24825489

Job Description

Sirius Staffing is seeking a Contract Administrative Assistant for a contract position in Pascagoula, MS.
This position is expected to last 1 year with the potential to extend longer. This position will be required to work during turnarounds. Below is the schedule for turnaround time and non turnaround time.
Non-Turnaround schedule: 
6 am – 4:30 pm M-Th., the first 2 months
Turnaround Schedule:
- 6/1 rotational schedule.
- During turnaround execution
Will transfer to 6/10’s (6:00-4:30. Days and Nights. Once the event starts, extra OT can be worked.
Job Responsibilities:
  • Provides general administrative support including coordinating meetings and appointments, e-mails, calendar management, reports generation, presentations, event/meeting planning coordination, invoice tracking and order office supplies, file maintenance, catering, etc.
  • Prepare invoices, reports, memos, letters, financial statements, and other documents.
  • File and retrieve corporate documents, records, and reports.
  • Open, sort and distribute incoming correspondence, including faxes and emails.
  • Prepare responses to correspondence containing routing inquiries
  • Creates, maintains, and updates department SharePoint and Microsoft Team’s site.
  • Coordinates domestic and international travel plans, and documents as required
  • Special projects, as needed.
  • Acts as back-up for other Administrative Assistants, as needed.
  • Maintains records of all office business expenses (P-card and T-Card), track expenditures through the year, research discrepancies, maintain organization charts, and address distribution lists.
  • Coordinates all logistics for office moves and assists in the onboarding and off-boarding of employees.
  • Recognition and Awards (R&A) administrator
Required Skills/Experience:
  • 0-2 years experience preferred.
  • Strong computer skills required- Demonstrated proficiency in the Microsoft Office Suite (Word, PowerPoint, Excel, Teams and Outlook) and SharePoint.
  • Strong communication skills. Ability to communicate clearly and professionally to a global team both internally and externally in a clear, concise, and effective manner.
  • Ability to plan, balance and multi-task job responsibilities based on business needs; approach work proactively to maintain a high level of accomplishment.
  • Punctual, dependable, and able to work with minimum supervision.
  • Strong interpersonal skills.
  • High school diploma or GED required.
Sirius Staffing. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to characteristics such as race, color, national origin, religion, gender, age, marital status, disability, veteran status, citizenship status, sexual orientation, gender identity, or any other status protected by law.

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Bailee Stevens

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