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Administrative Assistant
Job Description
Sirius Staffing is seeking a professional and organized Administrative Assistant / Receptionist to work a contract opportunity in Spring, TX. This role is ideal for someone who enjoys working in a collaborative environment, managing multiple priorities, and serving as the welcoming face of the office.
Schedule:
Part-Time | Approximately 20 hours per week (primarily afternoons, occasional mornings as needed)
Key Responsibilities:
- Welcome and register visitors; direct them to the appropriate personnel
- Coordinate and manage meetings and events for various business lines
- Assist the Real Estate & Properties Manager with initiatives
- Purchase office and kitchen supplies through Ariba and maintain kitchen inventory
- Oversee office maintenance and submit service requests through property management systems
- Support new employee onboarding, including coordination with HR and assisting with training/orientation
- Coordinate Houston-area functions and events
- Support site-specific ESHQ communications and office safety protocols under the site representative's direction
- Assist with audits and coordinate monthly safety meeting presentations
- Maintain safety logs, CPR/AED training records, inspections, and emergency contact lists
- Maintain and update OnSolve phone lists and send alerts as needed
- Perform clerical duties including mail distribution, responding to email inquiries, preparing correspondence and presentations, maintaining daily hub logs, generating attendance reports, and shipping items
- Support trade show preparations and coordinate office media displays
- Provide Sales and Supply Chain support including:
- Creating truckload mixes to meet specifications
- Reconciling inventory between tracking systems and SAP
- Managing monthly forecasts
- Creating stock transfer purchase orders in SAP
- Maintaining inventory tracking workbooks
Qualifications:
- Previous administrative, receptionist, or office coordination experience preferred
- Strong proficiency in Microsoft Office (Excel, PowerPoint, Outlook)
- Experience with SAP and Ariba preferred
- Excellent organizational and communication skills
- Ability to manage multiple priorities in a professional office environment
- Detail-oriented with strong problem-solving skills
Sirius Staffing is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to characteristics such as race, color, national origin, religion, gender, age, marital status, disability, veteran status, citizenship status, sexual orientation, gender identity, or any other status protected by law.
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About Spring, TX
Discover exciting job opportunities in the vibrant Spring, Texas area! Nestled just north of Houston, Spring offers a unique blend of Southern charm and urban convenience. With its proximity to The Woodlands Waterway, residents enjoy an array of outdoor activities, local breweries, and renowned Texas BBQ joints. From catching a show at the Cynthia Woods Mitchell Pavilion to exploring the vintage shops in Old Town Spring, this area thrives with culture and opportunity. Embrace the community spirit, grow your career, and find your perfect job match in Spring, TX today! Explore our listings now.