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Document Management/Services Clerk

Theodore, AL 36582

Posted: 07/14/2025 Job Category: Procurement Job Number: HH353742714 Pay Rate: $22-25 / hour

Job Description

Sirius Staffing is seeking a Document Management Specialist for a long-term opportunity in the Mobile, AL area. This role will work onsite supporting the EHSSQ (Environmental, Health, Safety, Security & Quality) department by managing both physical and digital records and providing administrative coordination across department activities.
 
Pay: $22-25/hr + benefits offered  PTO & Holiday Pay  
 
Schedule: Onsite Mon–Fri, 8-5 
 
Key Responsibilities:
  • Serve as the Document Control Coordinator for the EHSSQ department:
  • Maintain all EHSSQ records—both physical and electronic—according to the Records Retention Policy.
  • Ensure all documents are organized and accessible through a centralized system.
  • Review, revise, and update procedures and manuals to reflect current site requirements.
  • Manage all procedural changes and revisions via Open Text, including any required support documentation.
  • Act as the communications focal point for the EHSSQ team:
    • Own and maintain content across Microsoft Teams and OneNote.
    • Schedule and document meeting minutes and action items for various EHSSQ-led meetings:
    • EHSSQ Department Meetings
    • EHSQ Site Meetings
    • Superintendent Meetings
    • Community Meetings
    • Additional initiatives as assigned by the Department Manager
  • Issue and manage Purchase Orders (POs) and Outline Agreements (OAs) for the entire EHSSQ department.
  • Track third-party work, commitments, and remaining spend—provide monthly updates to the department.
 
Qualifications:
  • High School Diploma required.
  • Minimum 2+ years of office experience in a fast-paced environment; prior manufacturing experience highly preferred.
  • Advanced to intermediate proficiency in Microsoft Office and related platforms, including:
  •       Word, Excel, PowerPoint, Teams, OneNote, SharePoint
  •       Open Text, SAP, Ariba, and Skype
  •        Ability to type 40+ words per minute.
  • Strong organization skills, attention to detail, and the ability to self-manage tasks.
  • Professional communication skills (written and verbal) to effectively interact with internal team members and external vendors.
  
 
Sirius Staffing is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to characteristics such as race, color, national origin, religion, gender, age, marital status, disability, veteran status, citizenship status, sexual orientation, gender identity, or any other status protected by law.
 

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Alicia Paslawsky

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About Theodore, AL

Discover exciting job opportunities in the vibrant area around Theodore, Alabama! Nestled near the Gulf Coast, Theodore offers a perfect blend of southern charm and modern amenities for job seekers looking to thrive in a welcoming community. From savoring delectable seafood at local restaurants to exploring the picturesque Bellingrath Gardens and Home, there's something for everyone in this enchanting region. With proximity to Mobile's art galleries, the Saenger Theatre, and sporting events featuring the Mobile Bay Bears, Theodore provides a dynamic backdrop for professional growth and personal fulfillment. Explore our job listings today and embark on an exciting career journey in this captivating area!