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Executive Administrative Assistant
Job Description
Sirius Staffing is seeking a highly professional and experienced Executive Administrative Professional to support a C-Suite executive floor for a large corporate organization in Houston, TX. This is a high-visibility position requiring exceptional professionalism, discretion, communication, and organizational skills.
The ideal candidate will have 8+ years of executive-level administrative or receptionist experience, preferably supporting C-Suite executives within a large corporate environment. Oil & Gas industry experience is strongly preferred.
Key Responsibilities
- Manage conference room scheduling, executive floor activities, and meeting logistics.
- Control access to the secured executive floor and manage the visitor management system in accordance with enhanced security protocols.
- Maintain executive common areas, conference rooms, and other shared spaces.
- Coordinate high-level executive meetings and events, including catering and vendor support.
- Provide administrative and relief coverage for executive assistants, including priority support for senior executive desks.
- Manage executive-floor distribution lists, floor plans, mailings, and maintenance requests.
- Coordinate with building maintenance, catering, and other vendors.
- Provide basic troubleshooting support for conference room AV equipment.
- Maintain confidentiality when handling sensitive executive and company information.
- Assist with emergency preparedness procedures, drills, and building safety protocols.
- Provide additional administrative and executive-floor support as needed.
Required Qualifications
- Minimum 8 years of executive-level administrative, receptionist, or executive support experience.
- Demonstrated experience supporting C-Suite or senior executives within a large corporate environment.
- Strong understanding of professional corporate office protocols and executive-level expectations.
- Excellent verbal and written communication skills.
- Strong organizational, prioritization, and multitasking abilities.
- Proficiency with Microsoft Office Suite and visitor management systems.
- Ability to maintain confidentiality and appropriately handle sensitive information.
- Professional, polished demeanor and appearance.
- Ability to work onsite Monday–Friday from 7:00 AM–4:00 PM.
Preferred Qualifications
- Previous experience supporting executives within the Oil & Gas industry.
- Experience using Microsoft Copilot or other AI tools, or willingness to learn.
- Comfortable adopting and helping influence new digital tools and processes.
- Strong executive communication and leadership skills.
- Experience coordinating high-level meetings, events, vendors, and executive visitors.
The successful candidate will be proactive, dependable, professional, and highly discreet. They should demonstrate honesty and integrity, communicate confidently with senior leadership, know when to ask for assistance, and be comfortable speaking up when necessary. The ability to remain composed under pressure and quickly adapt to changing executive priorities is essential.
Important: This is a highly visible, executive-facing position. Candidates must have significant C-Suite support experience and be comfortable working in a professional corporate environment.
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