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HR Assistant
Job Description
Sirius Staffing is seeking a HR Assistant for the Houston, TX area. This is a short-term contract opportunity supporting a large manufacturing site. Must have strong administrative skills, excellent organization, and proficiency in Excel and Microsoft Teams.
Schedule: Onsite, Monday–Friday 7am-3:30pm
Duration: 6-8 week contract (may lead to consideration for future project assignments)
Key Responsibilities (Project-Focused)
- Organize, sort, and file large volumes of HR documents (physical and electronic) according to established systems.
- Prepare documents for electronic transfer between systems.
- Review employee files for completeness and accuracy; identify and flag missing or incorrect documentation.
- Process I-9 forms, including verifying documentation, confirming completeness, and maintaining compliance with federal requirements.
- Maintain strict confidentiality of employee information and adhere to company privacy and security policies.
Prepare files for audits, purging, archiving, or offsite storage as directed. - Update tracking logs, spreadsheets, and HR records to reflect project progress and file status.
- Scan, label, and index documents into electronic systems with accurate naming conventions.
- Work independently to manage daily tasks, meet deadlines, and maintain a high level of accuracy.
- Communicate issues, discrepancies, or process improvement ideas to the HR project lead in a timely manner.
- Provide general administrative support, including copying, boxing files, and organizing storage areas.
Requirements:
- High school diploma or equivalent required.
- Prior experience in administrative, records management, or HR support roles required.
- Familiarity with I-9 documentation and employment eligibility verification preferred (training available).
- Strong attention to detail and organizational skills; ability to perform repetitive tasks with accuracy.
- Ability to work independently and maintain focus over extended periods.
- High level of discretion and professionalism when handling sensitive information.
- Ability to work onsite 40 hours per week for the duration of the project and lift/file boxes as needed.
- Business casual attire and professional etiquette required.
Sirius Staffing is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to characteristics such as race, color, national origin, religion, gender, age, marital status, disability, veteran status, citizenship status, sexual orientation, gender identity, or any other status protected by law.
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