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Onboarding Coordinator

Mobile, AL 36602

Posted: 05/14/2024 Job Category: Administrative Job Number: BS225166514

Job Description

Sirius Staffing is seeking an Onboarding Coordinator for a Contract position working remotely. Seeking candidates local to the Gulf coast area.

The Onboarding Coordinator supports and facilitates onboarding, offboarding, and employee care. As the employee’s primary point of contact, the Onboarding Coordinator provides support, guidance, and coaching to the employees. They coordinate with the clients and case workers to provide status updates, coordinate start dates, and conduct exit interviews with clients and employees. The onboarding coordinator ensures compliance with federal, state, and local laws and regulations, especially during onboarding and offboarding. They coordinate with the payroll team when there is a question or issue with an employee’s pay.
 
RESPONSIBILITIES
Onboarding
  • Setting up the new hire’s employee file in our system.
  • Contacting and coordinating with the employee to complete the onboarding tasks, which include tax documents, pre-hire screenings, employee handbook, safety manual, and orientation.
  • Conducting visual verification for the E-Verify process, reviewing company policies, collecting required information, and processing new hire paperwork for completeness and accuracy.
  • Coordinates the scheduling of pre-employment screenings and scheduled drug and background screenings as required by the client.
  • Coordinate with the client, providing status updates on the onboarding process and coordinating start dates to ensure compliance with the I-9 form and E-Verification process.
Employee Care
  • Contacts employees who have not submitted a timesheet by the weekly deadline. 
  • Conducts coaching and disciplinary actions as needed.  
  • Acts as the employee’s main point of contact with Sirius, liaising with other departments as needed to provide the requested information or assistance to the employee.
 
Administrative duties
  • Creates and maintains employee files. Records employee status updates, such as employee contact information, job classification, departmental transfers, rate increases, and terminations, in the HR Information Systems. 
  • Assists with administering employee benefits, including collecting and submitting employee information and coordinating with the HR Generalist in charge of benefits administration. 
  • Performs administrative and recordkeeping tasks, including resignations, for-cause, not-for-cause terminations, and offboarding when the internship is completed.
  • Supports company-wide information meetings such as open enrollment, new hire orientation, and meetings to announce or discuss changes in retirement or benefits plans. 
  • Conducts or assists with record audits and mandatory reports, including I-9 audits, EEO-1 filings, payroll audits, and other compliance reviews. 
  • Performs other duties as assigned.
 
Offboarding and Exit Interviews
 
  • Processes the terminations in our system.
  • Conducts exit interviews with both the case manager and employee. 
  • Submits qualified participants to our recruiting and placement departments.
REQUIRED SKILLS/ABILITIES:
  • Excellent verbal and written communication skills. 
  • Excellent organizational skills and attention to detail.
  • Ability to type at least 40 words per minute.
  • Proficient with Microsoft Office Suite or related software.
EDUCATION AND EXPERIENCE:
  1. A high school diploma or equivalent is required; An associate or bachelor's degree is preferred.
  2. Knowledge of applicable federal, state, and local employment laws and regulations.
  3. Previous onboarding or human resources experience is preferred.
PHYSICAL REQUIREMENTS:
  1. Prolonged periods of sitting at a desk and working on a computer.
  2. Must be able to lift 15 pounds at times.

Meet Your Recruiter

Bailee Stevens
Recruiting Manager

Bailee Stevens is a recruiter bringing a wealth of experience and a genuine passion for building relationships and helping talent find career opportunities. With 14 years’ experience in the industry, she has learned the importance of finding the perfect fit for both candidates and clients. Bailee takes pride in effectively communicating and making a meaningful impact on people’s careers and lives. She has expertise in working in many different industries from Manufacturing, Industrial, Energy, Aviation, Oil and Gas, Automotive, Government, Marine/Shipbuilding, and more. Bailee has been successful in recruiting talent for many different types of positions such as Professional, IT, Logistics, Procurement, Finance/Accounting, Administrative, Light Industrial, Engineering, Healthcare roles, and more.

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About Mobile, AL

Ready to embark on a new career adventure in the vibrant area surrounding Mobile, Alabama? This region offers an ideal blend of Southern charm, rich history, and exciting growth opportunities for job seekers. From exploring the scenic beaches along the Gulf Coast to savoring delicious seafood cuisine in downtown Mobile, there's something for everyone here. Immerse yourself in the local arts scene at the Mobile Museum of Art or catch a performance at the historic Saenger Theatre. Cheer on the Mobile Bay Bears at Hank Aaron Stadium or unwind in the picturesque Bienville Square. Discover why Mobile, Alabama, is not just a place to work, but a place to call home. Check out our job listings today and take the next step in your career journey!