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Sirius Staffing
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https://www.siriusstaffing.com
https://www.siriusstaffing.com
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Project Administrative Assistant
Job Description
Sirius Staffing is seeking a Capex Project Administrator for a long-term contract role in Theodore, AL. Please contact Sirius today for more information.
Schedule:
M-F, 8a-5p, onsite in Theodore, AL
M-F, 8a-5p, onsite in Theodore, AL
Rate:
$25-40hr.
We are seeking a detail-oriented and proactive CAPEX Project Administrator and Personal Assistant to support our regional head of project management. This multifaceted role will serve as the overall administrator for CAPEX projects and Project Engineering Support. The ideal candidate will aid with limited oversight for project and document management, communications administration, policy development, and support project management teams in meetings and task-related activities while enhancing the overall quality of our records and communications. Additionally, this role will encompass critical executive personal assistance tasks to ensure smooth organizational operations.
Responsibilities:
- CAPEX Project Administration
- Act as the primary administrator for CAPEX projects, managing timelines, budgets, and documentation from initiation to completion.
- Ensure accurate project documentation and maintain an organized filing system for project records, enhancing accessibility and quality of information.
- Support project teams in executing tasks and meeting project milestones, providing high-level administrative assistance as needed.
- Project Engineering Support
- Collaborate with project engineering teams to ensure alignment with project goals and methodologies
- Assist in the preparation and review of project specifications, drawings, and reports to ensure compliance with relevant standards and practices.
- Support engineering teams with administrative tasks to facilitate smoother project execution.
- Procedures Development and Enforcement
- Develop, implement, and maintain standardized procedures for CAPEX project management and communications administration.
- Monitor compliance with established policies and procedures, identifying opportunities for enhancement and efficiency
- Facilitate training sessions for project teams to ensure understanding and adherence to procedures and best practices.
- Executive Personal Assistance
- Calendar Management:Manage the executive’s calendar, scheduling appointments and coordinating meetings to optimize time management and ensure efficient use of resources.
- Anticipate needs and proactively organize booking for travel, accommodations, and off-site meetings as required.
- Reporting Assistance
- Assist in the preparation of reports for senior management, summarizing project updates, performance metrics, and key deliverables.
- Collect, analyze, and compile data for presentations, ensuring high accuracy and clarity in communication.
- Team Management Support
- Support the regional head in managing project teams by tracking team member assignments, deadlines, and deliverables.
- Facilitate team collaboration by coordinating team meetings and ensuring that agendas are set and action items are tracked.
- Maintain an open line of communication across teams to ensure alignment on project goals and deliverables.
- Communications Administration
- Manage communications related to project updates, changes, and stakeholder engagement, ensuring clarity and timeliness
Qualifications:
- Associates or Bachelor’s degree in Business Administration, Project Management, Engineering, or a related field.
- Proven experience in project administration or engineering support, preferably within CAPEX projects.
- Strong understanding of project management principles and processes, alongside excellent organizational skills.
- Proficient in Microsoft Office Suite and project management software; experience with document management systems is a plus.
- Strong written and verbal communication skills with the ability to convey complex information clearly.
- Ability to work collaboratively in a team environment with limited oversight, managing relationships effectively.
- Support project management teams in preparing for meetings, including agenda creation, minutes documentation, and follow-up on action items.
- Enhance the overall quality of records and communications, implementing strategies to improve documentation practices within the team.
Sirius Staffing is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to characteristics such as race, color, national origin, religion, gender, age, marital status, disability, veteran status, citizenship status, sexual orientation, gender identity, or any other status protected by law.
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About Theodore, AL
Discover exciting job opportunities in the vibrant area around Theodore, Alabama! Nestled near the Gulf Coast, Theodore offers a perfect blend of southern charm and modern amenities for job seekers looking to thrive in a welcoming community. From savoring delectable seafood at local restaurants to exploring the picturesque Bellingrath Gardens and Home, there's something for everyone in this enchanting region. With proximity to Mobile's art galleries, the Saenger Theatre, and sporting events featuring the Mobile Bay Bears, Theodore provides a dynamic backdrop for professional growth and personal fulfillment. Explore our job listings today and embark on an exciting career journey in this captivating area!
